Disclaimer

Idunn AI is a farm operations software tool for logging, organizing, summarizing, uploading, extracting, exporting, and discussing business records. The app is provided for operational support only and does not replace human review, professional judgment, or legally required procedures.

By using the app, you are responsible for reviewing all records, AI outputs, calculations, document extractions, translations, transcriptions, exports, reminders, and summaries before relying on them.

These terms and disclaimers apply to all users, organizations, owners, managers, employees, contractors, agents, consultants, and other people who access or use Idunn AI. If you use Idunn AI for an organization, you represent that you are authorized to bind that organization to these terms.

If you do not agree with these limitations, do not use Idunn AI for regulated records, pesticide decisions, employment decisions, safety decisions, payroll decisions, compliance decisions, or any other legally significant purpose.

Idunn AI does not provide legal, pesticide, agronomic, crop-advisory, PCA, safety, employment, HR, payroll, accounting, tax, insurance, medical, engineering, regulatory, or compliance advice.

Consult qualified professionals and official sources before making decisions involving pesticide use, worker safety, employment, payroll, Oregon or Washington privacy obligations, regulatory filings, audits, equipment operation, chemical storage, food safety, or any legally significant matter.

Any templates, checklists, summaries, suggested fields, examples, default values, or generated text are for convenience only. They are not a legal opinion, regulatory determination, safety approval, label interpretation, crop recommendation, wage calculation, payroll determination, or certification that your operation is compliant.

Always follow the product label, current registration, SDS, PCA or crop advisor recommendation, site conditions, equipment requirements, PPE requirements, re-entry intervals, pre-harvest intervals, buffer zones, local restrictions, and applicable federal, state, county, and local law.

Recommendation-sheet extraction, label-field parsing, REI/PHI display, PPE summaries, restriction summaries, and AI explanations may be incomplete, incorrect, outdated, or misread. Idunn AI is not authorization to apply, mix, store, transport, or dispose of any product.

The pesticide label and applicable law control over anything in Idunn AI. If the app conflicts with a label, SDS, official registration, state or federal law, county restriction, grower requirement, customer requirement, written recommendation, or professional instruction, the outside controlling source governs.

Users are responsible for confirming product identity, EPA registration number, state registration, crop/site, pest, rate, units, dilution, acreage, tank mix compatibility, adjuvant, chemigation, drift restrictions, temperature restrictions, wind restrictions, rainfastness, bee and pollinator restrictions, water setbacks, endangered species restrictions, worker notification, posting, PPE, decontamination supplies, training, storage, transportation, disposal, REI, PHI, maximum seasonal rates, and all other requirements.

Spray recommendations, uploaded PDFs, OCR extraction, AI parsing, and normalized rec tables can misread handwriting, scans, columns, abbreviations, decimal points, units, dates, crop names, product names, active ingredients, or restrictions. A qualified person must verify every recommendation and record before application and before submission to any regulator, auditor, customer, insurer, or advisor.

Product Use Reports, pesticide-use record summaries, and the deduplicated product tables the app compiles (including EPA registration numbers, active ingredients, signal words, restricted-use status, REI and PHI, total amounts applied, residue-tolerance or maximum-residue-limit notes, and Safety Data Sheet links) are a recordkeeping convenience generated from logged and AI-assisted data. They may be incomplete, outdated, or incorrect, are not a regulatory filing or a guarantee of market acceptance, and must be verified against the product label, the applicable law, and your own records before you submit them to, or rely on them with, any regulator, auditor, packing house, buyer, insurer, or export market. You are responsible for independently confirming destination-market maximum residue limits (MRLs).

Worker re-entry posting documents the app generates — including the product names, EPA registration numbers, active ingredients, re-entry intervals, application details, and Safety Data Sheet references they contain — are a posting and recordkeeping convenience generated from logged and AI-assisted data. They may be incomplete, outdated, or incorrect, and they are not a Worker Protection Standard compliance determination or a substitute for the employer's own notification, posting, central-location, training, and decontamination obligations. A qualified person must verify every posting against the product label, the application records, and applicable law before posting or relying on it, and the employer remains responsible for all worker notification and posting requirements.

Handler-exposure summaries and cholinesterase-monitoring reports — including the tracking of pesticide-handler hours against Category I/II organophosphate and N-methyl-carbamate exposure thresholds and any periodic-testing or medical-monitoring report the app generates for handoff to a physician, clinic, or state labor or health agency — are a recordkeeping convenience computed from logged hours and product classifications. They are not a medical determination, diagnosis, fitness-for-duty opinion, or laboratory result, and are not a substitute for the employer's required cholinesterase-monitoring, baseline-testing, periodic-testing, or medical-removal program. Handler hours, exposure categories, product classifications, and dates may be incomplete, mis-entered, misclassified, or wrong. The employer must independently verify them and consult a qualified medical provider and the applicable Oregon, Washington, and federal rules before relying on any such report or making any worker testing, medical-removal, return-to-work, or other health or employment decision.

Re-entry and harvest-clearance alerts — including any push or email notification, badge, count, or status display indicating that a restricted-entry interval (REI), worker re-entry posting period, or pre-harvest interval (PHI) has elapsed or that a block is shown as cleared — are a convenience computed from logged application data and product information that may be incomplete, mis-entered, outdated, or wrong, and the alerts themselves may be delayed, missed, or sent in error. They are not a determination that any field, block, or crop is safe or lawful to enter, work, harvest, or sell. Before anyone re-enters a treated area or harvests a crop, verify the product label REI and PHI, the actual application records, any required postings and notifications, and applicable law. Idunn AI is not liable for any re-entry, harvest, worker-safety, or other decision made in reliance on these alerts or on the absence of an alert.

Idunn AI does not inspect fields, weather, inversions, soil, water, equipment, nozzle setup, calibration, applicator licensing, worker training, PPE availability, crop stage, pest pressure, neighboring crops, sensitive sites, or current local restrictions. Do not rely on the app as a real-time application safety system.

Weather, wind, rainfall, forecast, map, block, pin, acreage, and location features are convenience tools only and may be delayed, approximate, unavailable, incomplete, or wrong. They are not a substitute for field observation, calibrated instruments, official weather sources, label requirements, or professional judgment.

Users are responsible for confirming actual conditions at the application site, including wind speed and direction, temperature, humidity, inversion risk, rain, soil moisture, runoff risk, slope, buffer zones, neighboring properties, water bodies, schools, homes, worker locations, pollinator activity, and other sensitive areas.

Map pins, orchard blocks, geolocation, acreage estimates, and boundaries may be inaccurate. Do not use Idunn AI as the sole source for legal property boundaries, pesticide buffer compliance, emergency response, navigation, worker location, or regulatory reporting.

Map markup and export tools — including user-drawn lines, shapes, and labels, and any measured distance, computed area or acreage, scale bar, or direction indicator shown on an exported or printed map — are approximations provided for convenience only. They are not a survey, legal description, property boundary, buffer-zone or setback compliance determination, or certified acreage, and must not be used as the sole basis for any application, regulatory, land, or legal decision.

Compliance checklists, signed PDFs, timestamps, display names, uploaded evidence, and audit summaries are user-created business records. They are not legal certifications unless independently reviewed and accepted by the appropriate authority or qualified professional.

Users are responsible for ensuring forms, signatures, dates, names, responses, corrective actions, and retention practices satisfy the requirements that apply to their operation.

A completed checklist, generated score, exported PDF, signed form, uploaded photo, or green status in the app does not mean that the farm, facility, contractor, crew, equipment, housing, payroll, pesticide program, food safety program, Worker Protection Standard program, or employment practice complies with law or contract.

Auditors, regulators, customers, insurers, courts, agencies, and certifiers may reject app records or require different forms, formats, fields, signatures, evidence, timing, retention periods, or procedures. Organizations are responsible for confirming acceptance before relying on any Idunn AI output.

Idunn AI does not preserve chain of custody, notarize signatures, verify identity, verify authority, certify timestamps, inspect evidence, validate corrective actions, or determine whether a response is truthful, complete, or legally adequate.

Time-card, labor-quality, crew, worker, reminder, and H-2A-related features are operational tools only. They do not determine legal wages, breaks, overtime, employment status, discipline, eligibility, immigration compliance, or payroll obligations.

Review all entries against applicable law, contracts, policies, and payroll systems before using them for payment, discipline, reporting, or compliance.

Idunn AI is not a payroll system, employer of record, labor contractor, immigration advisor, HR advisor, time-clock certification service, or wage-and-hour compliance service. The app does not determine whether a worker is an employee, contractor, H-2A worker, corresponding worker, minor, exempt worker, piece-rate worker, supervisor, or jointly employed worker.

Organizations are responsible for minimum wage, overtime, piece-rate rules, rest breaks, meal periods, sick leave, paid leave, travel time, waiting time, housing, transportation, tools, workers' compensation, payroll taxes, wage statements, deductions, final pay, anti-retaliation rules, child labor, discrimination, harassment, safety training, immigration compliance, and all federal, Oregon, Washington, county, and contract obligations.

Time entries, edits, approvals, reminders, signatures, photos, and exports may be incomplete, delayed, altered, entered by the wrong person, or inconsistent with payroll records. Payroll and employment decisions must be based on verified records and qualified review, not solely on Idunn AI.

Labor-quality notes and worker observations can affect employment rights and reputation. Users are responsible for making truthful, non-discriminatory, non-retaliatory, job-related entries and for complying with personnel-file, privacy, union, collective bargaining, and worker-access requirements.

Disciplinary notices, warning forms, termination notices, decline-to-sign and witness fields, final-pay summaries, and related worker-notice documents are convenience templates only. They are not legal notices, do not establish lawful grounds for discipline or termination, and do not determine final-pay timing, reason coding, language requirements, H-2A obligations, or any worker right. Before issuing or relying on any such document, confirm independently that its content, delivery, timing, language, signatures, and recordkeeping satisfy the Oregon, Washington, federal, H-2A, contract, and collective-bargaining requirements that apply to the worker and the action.

Applicator and worker pay rates, adverse effect wage rate (AEWR) values, piece-rate and hourly figures, pay-through and make-up-pay calculations, per-week summaries, and payroll or earnings exports are convenience computations and records only. They are not wage determinations, are not a system of record for payroll or tax, and may rely on rates that are outdated, mis-entered, or wrong for the worker, week, crop, activity, or location. Confirm the correct AEWR and all applicable minimum-wage, overtime, piece-rate, rest-break, and make-up-pay rules under Oregon, Washington, federal, and H-2A law, and reconcile against your payroll system, before paying any worker.

AI-generated content may be inaccurate, incomplete, biased, inconsistent, stale, or based on misunderstood context. It may omit important warnings or invent plausible-sounding information.

Do not rely on AI output without independent verification. You are responsible for checking source documents, labels, logs, field conditions, calculations, dates, quantities, names, and regulatory requirements.

AI output can appear confident even when wrong. It may misread uploaded documents, omit exceptions, misunderstand Oregon or Washington law, confuse crop or chemical terminology, mishandle Spanish or English translations, hallucinate citations, miscalculate rates or dates, or fail to update when laws or labels change.

Users must not use AI output as the sole basis for pesticide application, worker discipline, payroll, safety response, medical response, legal compliance, regulatory reporting, audit certification, customer certification, insurance submission, or emergency action.

Automations, reminders, extraction locks, generated rows, flags, alerts, and status badges are convenience features. They may not trigger, may trigger late, may trigger incorrectly, or may be based on incomplete information.

Users are responsible for the legality, accuracy, permissions, and appropriateness of data uploaded or entered into Idunn AI. Do not upload information you do not have permission to use, share, or process.

Organizations are responsible for determining whether they are the controller, regulated entity, employer, processor, or business associate for any record they enter, and for giving any notices, obtaining any consents, honoring opt-outs, and retaining any records required by Oregon, Washington, federal, county, customer, label, employment, or contract rules.

Exports and downloads may contain confidential, personal, employment, operational, or regulated information. Once exported, users are responsible for protecting and sharing those files appropriately.

Users represent that they have all permissions needed to upload, process, store, extract, translate, transcribe, summarize, display, download, and share the data they enter. Users must not upload trade secrets, confidential customer information, personnel records, medical information, immigration information, financial information, photos, audio, or personal data unless they are authorized to do so.

By uploading or entering data, users grant Idunn AI the rights needed to host, process, copy, transform, extract, display, transmit, back up, and export that data solely to provide, secure, troubleshoot, and improve the service as described in the Privacy Policy.

Idunn AI is not responsible for errors caused by poor scan quality, missing pages, merged PDFs, spreadsheet formatting, hidden columns, formulas, handwritten notes, wrong files, outdated templates, duplicate records, user edits, browser autofill, device clock errors, or third-party file conversion.

Signature, initials, display-name, date, and timestamp features are convenience features for internal records. Idunn AI does not verify identity, authority, intent, legal capacity, handwriting, device ownership, signer location, or whether a signature satisfies any e-signature law, customer standard, regulator requirement, or court rule.

Users are responsible for confirming that the correct person signed, that the displayed name is accurate, that the signer had authority, that the date and time are correct, and that the organization may lawfully use electronic signatures for the record at issue.

Device time, browser time, server time, time zone, daylight saving time, offline entry, manual date edits, and delayed sync can affect displayed times. Verify all dates and timestamps before using a record for payroll, audits, pesticide records, investigations, legal disputes, or regulatory submissions.

Reminders, notifications, badges, alerts, pending counts, due dates, and status indicators are not guaranteed. They may be delayed, blocked, silenced, misconfigured, filtered, unavailable, or based on incomplete or incorrect records.

On-device status displays — including a lock-screen or always-on (“live activity”) display that shows an in-progress shift and a running timer — are convenience indicators only. They may pause, drift, keep running after a shift ends, fail to start or update, or be cleared by the device, and they are not a record of time actually worked. Verify every time entry in the app, and against your payroll records, before relying on it.

Users and organizations remain responsible for all legal, payroll, pesticide, customer, audit, safety, certification, training, renewal, reporting, and contract deadlines even if Idunn AI fails to remind them.

Idunn AI is not an emergency response, medical, poison control, dispatch, incident command, workplace safety, environmental monitoring, or hazardous materials system. Do not use the app as the sole source for urgent safety decisions.

For emergencies, chemical exposure, suspected poisoning, spill response, injury, fire, environmental release, worker endangerment, or immediate safety concerns, contact emergency services, poison control, qualified safety personnel, the product label emergency instructions, SDS resources, and applicable authorities.

Access to Idunn AI may depend on account status, organization membership, role permissions, billing status, subscription terms, provider availability, and security review. Features may be added, changed, limited, suspended, or removed at any time.

Idunn AI may suspend, restrict, or terminate access for nonpayment, suspected misuse, security risk, unlawful use, abusive behavior, excessive usage, provider restrictions, legal obligations, or risk to the service or other users.

Users remain responsible for exporting and preserving records needed for their operations. Loss of access, subscription lapse, account deletion, organization dispute, or feature removal does not excuse any external legal or recordkeeping obligation.

The app may be unavailable, delayed, interrupted, changed, or discontinued. Features may fail because of network issues, device issues, provider outages, user error, software bugs, browser limitations, or third-party service changes.

Maintain independent backups and required official records. Idunn AI is not responsible for any failure to preserve records required by law, label, contract, insurer, auditor, customer, or regulator.

No backup, sync, export, storage, or audit-log feature should be treated as guaranteed. Data may be lost or corrupted because of user actions, provider outages, software defects, permission changes, deleted accounts, storage failures, malicious activity, device problems, or events outside Idunn AI's control.

Entries created or edited offline are held on the device and synced later. Offline changes may sync late, sync out of order, conflict with other edits, fail to sync, or be lost if the app is reinstalled, the device fails, or storage is cleared. Confirm that records have synced before relying on them for payroll, pesticide, compliance, safety, or audit purposes.

Organizations should maintain independent copies of critical pesticide, payroll, employment, safety, compliance, customer, tax, and audit records outside Idunn AI.

Idunn AI may rely on or link to third-party services such as hosting, database, authentication, storage, AI, transcription, maps, email, payment, analytics, or document-processing providers. Idunn AI does not control every act, omission, outage, security incident, model output, policy change, or legal compliance decision of those providers.

Third-party websites, labels, SDS documents, agency pages, payment pages, map layers, or provider tools are governed by their own terms and privacy practices. Links or integrations do not mean Idunn AI endorses or verifies the third party's content.

Users may not use Idunn AI to violate law, evade pesticide restrictions, falsify records, fabricate signatures, hide employment violations, mislead auditors or regulators, harass workers, discriminate, retaliate, upload data without authority, infringe intellectual property, reverse engineer the service, attack the service, scrape data, bypass permissions, or interfere with another organization.

Users may not enter instructions or prompts intended to produce unlawful, unsafe, deceptive, discriminatory, or harmful outputs. Idunn AI may remove content, restrict features, suspend accounts, or preserve evidence when misuse is suspected.

Idunn AI does not guarantee that any customer, packing house, processor, buyer, certifier, auditor, agency, court, insurer, labor investigator, pesticide investigator, or regulator will accept an app-generated form, PDF, CSV, signature, timestamp, export, recommendation extraction, or checklist.

Before relying on Idunn AI for a required submission or audit, organizations should confirm the required form, format, fields, timing, signature method, language, retention period, and supporting evidence directly with the authority or customer that will review the record.

Sharing an organization's orchard map, documents, or spray recommendations with a packing house is a convenience feature. The organization decides what to share and is solely responsible for confirming it has the right to share each item and for not sharing anything it is not permitted to disclose. Idunn AI does not review shared records and does not control how a packing house uses, stores, prints, exports, or further distributes anything it can view or download.

Shared maps, acreage, block boundaries, pin locations, documents, and recommendations are convenience information only and may be incomplete, outdated, approximate, or wrong. A packing house must independently verify anything it relies on, and Idunn AI is not liable for any decision a packing house — or the organization — makes based on shared data, nor for any agreement, expectation, or dispute between an organization and a packing house.

Field observations a packing house records and shares with an organization — whether block-level or whole-orchard (for example, fruit-pressure or maturity notes and starch tests, which may include photos) — are advisory convenience information only, may be incomplete, approximate, or wrong, are not professional or agronomic advice, and must be independently verified before anyone relies on them. Idunn AI does not review these notes, logs, or photos and is not liable for any decision the organization or the packing house makes based on them.

Harvest-readiness indicators presented to a packing house — including on-map status coloring, pre-harvest-interval (PHI) and re-entry-interval (REI) clearance dates, “clear to harvest,” “in PHI,” or similar block labels and counts, any cross-farm harvest schedule or list compiled across the organizations that share with the packing house, and the related push or email alerts (for example, harvest-clearing-soon advance notices, harvest-cleared, new-spray-logged, or new-document notifications) — are a convenience derived from the organization’s logged application data and may be incomplete, delayed, approximate, or wrong. They are not a determination that any block is safe or legal to harvest, re-enter, or receive. Before harvesting, receiving, shipping, or otherwise relying on fruit timing, the packing house and the organization must independently verify the product label PHI and REI, the applicable law, and the actual application records, and Idunn AI is not liable for any decision made in reliance on these indicators or alerts.

A packing house may request a document from an organization (for example, a food-safety certificate, a Product Use Report, or spray records). A request is a convenience message only: the organization decides whether, when, and what to share in response, is solely responsible for confirming it has the right to share anything it sends, and may dismiss a request. Idunn AI does not review requests or responses, does not control how either party uses what is exchanged, and is not a party to, and is not liable for, any request, response, expectation, or dispute between an organization and a packing house.

To the maximum extent permitted by law, Idunn AI is provided as is and as available, without warranties of any kind, express or implied, including warranties of accuracy, completeness, reliability, merchantability, fitness for a particular purpose, non-infringement, uninterrupted operation, or error-free service.

Idunn AI does not warrant that the app will satisfy any Oregon, Washington, federal, local, label, employment, payroll, pesticide, tax, privacy, food-safety, customer, insurance, or audit requirement, or that any output will be admissible, accepted, complete, current, or correct.

Idunn AI does not warrant that defects will be fixed, that data will always be available, that integrations will continue to work, that AI providers will remain available, that maps or weather will be accurate, or that the service will be free from harmful code, unauthorized access, or data loss.

To the maximum extent permitted by law, the owner, operators, developers, affiliates, and service providers of Idunn AI are not liable for indirect, incidental, special, consequential, exemplary, punitive, or similar damages, or for lost profits, lost data, business interruption, fines, penalties, crop loss, employment claims, regulatory actions, failed audits, chemical misuse, safety incidents, or decisions made using the app.

If liability cannot be excluded, it is limited to the amount paid for the service during the three months before the event giving rise to the claim, or one hundred dollars if no amount was paid, unless applicable law requires otherwise.

These limitations apply to all theories of liability, including contract, tort, negligence, strict liability, warranty, statutory claims, product liability, misrepresentation, and any other theory, even if a remedy fails of its essential purpose and even if Idunn AI was advised of the possibility of damages.

Some laws may not allow certain exclusions or limitations. In those cases, liability is limited to the maximum extent permitted by applicable law.

Users and organizations knowingly assume the risks of using software, AI, OCR, maps, weather, reminders, mobile devices, electronic signatures, and generated documents for farm operations and regulated records.

To the maximum extent permitted by law, users and organizations release Idunn AI's owner, operators, developers, affiliates, and service providers from claims arising from user data, user decisions, field conditions, pesticide applications, employment practices, payroll decisions, safety incidents, audit outcomes, customer disputes, regulatory actions, and reliance on app outputs.

To the maximum extent permitted by law, users and organizations agree to defend, indemnify, and hold harmless Idunn AI's owner, operators, developers, affiliates, and service providers from claims, losses, liabilities, damages, costs, and expenses arising from their data, users, exports, reliance on outputs, violation of law, misuse of the app, or breach of these notices.

This indemnity includes claims involving pesticide use, chemical exposure, crop damage, drift, environmental harm, worker injury, wage and hour disputes, H-2A or immigration-related obligations, discrimination or retaliation, privacy or data protection claims, unauthorized uploads, customer audits, regulatory investigations, intellectual property, and inaccurate or incomplete records.

Idunn AI may preserve logs, records, exports, account events, security events, billing records, and related information when it reasonably believes preservation is necessary for security, legal compliance, disputes, investigations, or enforcement.

Users must not rely on Idunn AI as a litigation hold, evidence preservation system, forensic archive, or official system of record unless a separate written agreement says so. Organizations should implement their own preservation process when a dispute, audit, claim, investigation, or litigation is reasonably anticipated.

If any part of these notices is found unenforceable, the remaining parts remain in effect to the maximum extent permitted by law. The unenforceable part should be interpreted or modified to accomplish its purpose as closely as legally possible.

Failure to enforce any part of these notices does not waive the right to enforce it later. Headings are for convenience and do not limit the meaning of the sections.

These notices are intended to make app limits clear and reduce misunderstanding. They are not a substitute for a customized terms of service, privacy program, consent flow, insurance review, or attorney-drafted contract for your exact business, users, state, and risk profile.